Last Updated: January 3, 2017
For purposes of this Statement, “Publisher” shall mean any organization to which Aries Systems provides Web Services, and “Publication” shall mean any intellectual manifestation created or controlled by the Publisher.
Aries Systems Corporation complies with the U.S.-EU Privacy Shield Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. Aries Systems Corporation has certified that it adheres to the Privacy Shield and Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Privacy Shield and Safe Harbor programs, and to view Aries Systems Corporation’s certification,please visit http://www.privacyshield.gov/list.
2. Collection of Personal Information.
There are two primary methods through which we may collect personal information from you. The first method is in connection with the establishment of your User Account. The specific personally identifiable information that we collect in connection with the account registration process (“Registration Information”) may vary depending on the specific requirements of the Publisher or the Publication, but typically always includes your name, e-mail address, and the name of the institution or association with which you are affiliated. During the registration process, we may also collect other information from which your identity is discernible , such as your address and telephone number.
The second method is when you make personally identifiable information available while using the Website, the Software or the Services (“User Information”). You may make User Information available in connection with the submission, editing, and/or review of a Manuscript, and/or the uploading, submission, or transmission of other User Submissions. For example, if you are an Author and elect to submit a Manuscript, you have the option of providing additional information that you believe may be of interest to the Publisher or the Publication, such as your age, gender, race, life or professional experiences, and academic or professional qualifications. Alternatively, a Publisher or Publication may request that you provide certain information in connection with the submission of a Manuscript, including information such as your age, gender, race, protected status, life or professional experiences, and academic or professional qualifications.
3. Our Use and Sharing of Your Personal Information.
Aries Systems does not claim ownership of any of your Registration Information or User Information (collectively, “Personal Information”). Aries Systems collects and stores Personal Information on its servers and computer networks solely on behalf of the Publisher and/or the Publication. All Personal Information is owned by the Publisher and/or the Publication and may be accessed by the Publisher or the Publication at any time. At the request of the Publisher or the Publication, Aries Systems will disclose your Personal Information to the Publisher or the Publication.
Although we reserve the right to review and monitor any of your Personal Information, we typically simply store your Personal Information on our servers and computer networks and we are generally not knowledgeable of any of the specific details of your User Information. Aries Systems will only use your Personal Information as is reasonably necessary in connection with the operation and maintenance of the Website, the Software and the Services, including providing support and maintenance services to you, other users of the Website, the Software and the Services, and the Publisher. We may also use your Personal Information to contact you with information relating to the Website, the Software, or the Services. Aries Systems is committed to protecting your privacy and we will not sell or lease your Personal Information to any third party.
Although we will make all reasonable efforts to preserve your privacy, in addition to disclosing and making your Personal Information available to the Publisher and/or the Publication, we may disclose your Personal Information:
- (b) to comply with any legal requirements or court orders, to defend any legal or administrative proceedings, or as we believe in good faith is necessary to comply with any laws or legal requirements;
- (c) to protect any individual’s personal safety in an emergency situation;
4. Use by Other Parties of Your Personal Information.
All Personal Information that you submit or otherwise make available while visiting the Website, or using the Software or the Services may be accessed and reviewed by any third party who has access to the Website and the Software, including third parties who may have been authorized by the Publisher or the Publication to perform certain tasks with respect to Manuscripts, such as Administrators, Associate Editors, Authors, members of the Board of Editors, Editors, Editors-in-Chief, and Reviewers. In particular, Administrators generally will have the ability to access all of your Personal Information. We are not responsible for the use or disclosure of your Personal Information by third parties who can access your Personal Information. We cannot control how third parties who can access your Personal Information may use your Personal Information and we have no means of tracking any use or disclosure of your Personal Information by any such third party. If you believe that a third party has unlawfully or improperly used or disclosed any of your Personal Information, you should contact the Publisher and the Publication directly. As described in this Section 4, a number of third parties may be able to access your Personal Information. Accordingly, you should exercise great care and prudence before submitting or making available any Personal Information at the Website or using the Software or the Services.
We take reasonable steps to maintain the security of the personally identifiable information that we collect, including limiting the number of people who have physical access to our database servers, as well as installing electronic security systems that guard against unauthorized access. However, no data transmission over the Internet can be guaranteed to be completely secure. Accordingly, we cannot ensure or warrant the security of any information that you transmit to us, so you do so at your own risk.
We take reasonable steps to insure that the data is reliable for its intended use, accurate, complete and current. Further, we take reasonable steps to assure that we do not process personal information in a manner that is inconsistent with the purposes for which we collect the data.
6. E-mail Communications.
From time to time, we may e-mail you news bulletins, information on technical service issues, or information relating to the Website, the Software, and/or the Services. You consent to the delivery of such communications by e-mail to the e-mail address(es) that you provide to Aries Systems Corporation when establishing your User Account.
7. Clickstream Data; and Cookies.
We also use session cookies, which are small text files placed on your browser that maintain information from page to page as you navigate the Website. Session cookies are automatically deleted when you close your browser. If you do not want session cookies stored on your computer you might be able to adjust your browser settings to refuse all cookies, including sessions cookies, although this may prevent you from using certain features of the Website and the Services.
8. Third Party Sites.
9. Consent to Transfer.
This Web Site is operated in the United States. If you are located outside of the United States, please be aware that any information you provide to us will be transferred to the United States. By using this Web Site, participating in any of our services and/or providing us with your information, you consent to this transfer.
10. Access to and Change of Personal Information.
You have the right to contact us at any time to: (a) request the removal of any Personal Information that you provided to us from our servers and computer networks, which request must be approved by the Publisher or the Publication; and (b) update your Personal Information. Please use the Aries Systems Corporation contact information provided below. If any Personal Information is removed from our servers or computer networks, third parties who had access to such Personal Information prior to its removal may have retained some all of such Personal Information. We are not responsible for the retention or use by third parties of any of your Personal Information at any time, including following it removal from our servers or computer networks.
11. Children’s Privacy.
The Website is designed and intended for use only by individuals who are at least eighteen (18) years old. We are committed to protecting the privacy of children and we do not collect any personally identifiable information from children we actually know are under the age of 13. To ensure compliance with the Children’s Online Privacy Protection Act (COPPA), we will not intentionally or knowingly collect any personal information from any individual who is not at least eighteen (18) years old.
Any questions, concerns, inquiries, or complaints regarding the use or disclosure of personal information subject to the U.S.-EU Privacy Shield or the U.S.-Swiss Safe Harbor should be directed to Aries Systems Corporation’s Privacy Officer at firstname.lastname@example.org. Aries Systems Corporation will investigate and attempt to resolve complaints and disputes by reference to the principles contained in this Policy. For complaints that cannot be resolved between Aries Systems and the complainant, Aries Systems has agreed to participate in the American Arbitration Association (AAA) dispute resolution services. Individuals who submit a question or concern to Aries Systems and who do not receive acknowledgment therefrom of the inquiry or who think their question or concern has not been satisfactorily addressed within 45 days may then contact the AAA Safe Harbor/Privacy Shield Dispute Resolution Program at http://www.adr.org, which is based in the United States. AAA will attempt to resolve these disputes and does not charge individuals a fee for this service. Individuals who think their question or concern has not been satisfactorily addressed by the AAA Safe Harbor/Privacy Shield Dispute Resolution Program may be entitled to invoke binding arbitration under certain circumstances. Aries Systems Corporation is subject to the investigatory and enforcement powers of the United States Federal Trade Commission. Aries Systems requires that any third party who receives User Information from Aries Systems further comply with the Privacy Shield Frameworks, and Aries Systems abides by the Privacy Shield principles, including the principle of accountability for onward transfers.
13. Contacting Aries Systems or the Publisher.
Aries Systems Corporation
200 Sutton Street
North Andover, MA 01845 USA