Publishers report that reference corrections represent a high percentage of authors’ changes, and that composition vendors can spend up to 16% of their time correcting references. Despite this, reference errors can be found in nearly half of publishers’ manuscripts. Reference Processing is therefore an expensive “choke point” in the flow of manuscripts from submission to publication.

Solving the Problem

extyles reference checking

One way to attempt to solve this problem is to require authors to use specific manuscript templates and expensive bibliographic management software or complex plug-ins. However, most authors want to focus on the quality of manuscript content, not on bibliographic formatting. Editorial Manager’s Reference Checking automatically transforms the author’s submitted bibliography into an XML structured, linked, and journal-defined format. No author pre-formatting of the bibliography is required.

So How Does It Work?

When the author uploads a Word file into Editorial Manager, the integrated eXtyles® reference processing tools automatically extract the author’s unformatted bibliography and uses heuristics to analyze, “peel apart,” and restructure the references. Citation elements (such as article type, author, volume, issue, etc.) are tagged in XML and are used to construct search queries to external databases such as PubMed® and CrossRef® to validate the citations. Even if the author has used non-standard journal abbreviations or has omitted data, in most cases a successful match will be made.